Assistant to the President/CEO

22 Sep 2015

Job Opportunity: Administrative Assistant to the President/CEO

Reports to: President/CEO and Vice President/Governmental Affairs Manager

Essential Functions/Objectives:

  • Support the President/CEO.  Duties include: schedule meetings and maintain calendar.  Review emails, prepare correspondence and screen phone calls. Oversee Information Specialist.
  • Serve as staff liaison for the monthly Greater Riverside Board of Directors, Executive Committee and Military Affairs Committee meetings.  Duties include: scheduling and staffing the meetings, preparing agendas, minutes and other related materials as needed.
  • Serve as staff coordinator for the Annual Military Appreciation Picnic and the Raincross Trophy Dinner.  Duties include: script-writing, menu-planning, seating, speakers, developing promotional and visual materials, reservations, check-in, billings and financial reconciliation, soliciting donor and business participation, coordinating logistics and overseeing operation of the events.
  • Serve as staff coordinator for Good Morning Riverside (GMR). GMR is a monthly meeting that focuses on regional information along with updates on local businesses and the community.  Duties include: script writing, drafting program, coordinate/confirm agenda speakers and review details with emcee.  Assist Special Events Manager with set-up, clean-up and run microphone during program.
  • Coordinate silent auction for Chamber Inaugural Celebration. Duties include: soliciting businesses for donations, develping promotional and display materials, and collecting payment from bidders.
  • Perform various office duties: filing, answering phones, etc.
  • Assume additional responsibilities and assignments as requested by the President/CEO and Vice President/Governmental Affairs Manager.

Miscellaneous Duties

  • Coordinate installation and troubleshooting with off-site IT consultant for network and computer equipment.
  • Building maintenance: landscaping and janitorial vendors.
  • Office equipment contracts: copier and printers.
  • Examine and issue Certificate of Origin for International Trade.

Knowledge, Skills and Abilities

  • Excellent oral, written communication and customer service skills.
  • Ability to multi-task concurrent projects while operating in a fast-paced office environment.
  • Ability to work independently with limited supervision.
  • Excellent organizational skills and attention to detail.
  • Proficiency with Windows operating systems, Microsoft Office and desktop publishing applications, social media networks, and audio/visual equipment.

Qualifications and Requirements

  • Two to four-year degree preferred or equivalent experience in a professional environment.
  • Ability to lift 50 LBS without difficulty.
  • Bilingual candidates are a plus.
  • Must have reliable transportation.

Compensation

  • Full-time $19-22/hour
  • Medical, dental and vision benefits

To Apply

John Razzouk

John Razzouk

Program Manager at Zapara School of Business, La Sierra University
Since 2009, John Razzouk has worked as our Coordinator for Program Management, Sam Walton Fellow for our Enactus Team, and TEDxOrganizer for our world-class TEDxLaSierraUniversity event.
John Razzouk

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